Minutes of the Extraordinary General Meeting (EGM).

Venue:     Glasgow, Scotland

Date:    22nd April 2005

Time:       16.30 - 17.30

1. Appointment of Chairman of the AGM
1.1 Colin Wright, in his capacity of Chairman of EHEN, welcomed all to this Extraordinary General Meeting and stated that according to the statutes of EHEN it was necessary to appoint a Chair for the EGM. Erik Christiansen proposed Colin Wright, which was seconded by John Kernahan and the meeting unanimously appointed Colin Wright as Chairman of the EGM.
1.2 Colin Wright outlined the agenda of the EGM as:
1.2.1 Outline of proposed new statutes of EHEN, which will be presented by Erik Christiansen.
1.2.2 Proposals by 3 existing EXCO Members to form new Specific Task Committees that would assume the role of the running of EHEN as a Network under the new proposed statutes.
1.2.3 Next EHEN Conference
1.2.4 Any Other Business   

2. Proposal for New EHEN Statutes
2.1 Colin Wright explained that a proposal was sent to all EHEN members detailing the proposed changes that the existing EHEN EXCO had developed as promised at the Lisbon AGM.
2.2 Colin Wright explained that Erik Christiansen had taken the proposed changes and incorporated them into the present EHEN statutes.
2.3 The proposed statutes detailed that three Committees would be created with distinctly different intervention areas and that the Chair of each Committee would form a new 3 person EXCO. Each Committee Chair would make a presentation to each annual EHEN AGM detailing the responsibilities being assumed, and what had been achieved, which would then be voted by the Assembly. From this new EXCO the Chairman of EHEN would be the Committee Chairman responsible for Administration & Management of the Network.
2.4 Colin Wright thanked Erik Christiansen for the work he had done on the preparation of the revised statutes and asked him to present these proposed changes to the EGM.
2.5 Erik Christiansen presented the outline of how the new statutes would alter the existing statutes in a PowerPoint presentation. Read More…..
2.6 Colin Wright then asked Ken Nunes to present his proposal for the creation of a new Administration & Management Committee of the Network.
2.7 Ken Nunes made his proposal for this new Management Committee in a PowerPoint presentation (read More…..) and stated that he would be responsible for a team of two other EHEN Members, John Kernahan and John Goulding and outliner 5 distinctly different areas of work.
2.8 Colin Wright then asked Gordon Malcolm to present his proposal for the creation of a new Treasurer Committee.
2.9 Gordon Malcolm made his proposal for this new Treasurer Committee in a PowerPoint presentation (read More…..) and stated that he would be assisted by Erik Christiansen and one other EHEN Member (still to be identified), that would be responsible for Network sponsorship.
2.10 Colin Wright then asked Pari Barbour to present her proposal for the creation of a new Strategy Committee.
2.11 Pari Barbour made her proposal for this new Strategy Committee in a PowerPoint presentation (read More…..) and stated that she already had interest from other EHEN Members who have indicated that they would be prepared to assisted in fulfilling the responsibilities of the Committee. These included Vivienne Brophy, Jo Williamson and Penny Randall. Pari stated that over the coming weeks these individual tasks would be agreed and be known to the Network.
2.12 Colin Wright then asked the EGM for a vote of on the adoption of the new strategy presented by Erik Christiansen, which was approved by the EGM.
2.13 Colin Wright then asked the EGM for a vote on the proposal made by the three EHEN Members, Ken Nunes, Gordon Malcolm and Pari Barbour, who will assume the responsibility of Committee Chairman, which was approved by the EGM.
2.14 Colin Wright stated that he would remind EHEN Members that the new structure of EHEN would need the support of all EHEN Members.

3.    Next EHEN Conference
3.1 Colin Wright stated that the location of the next EHEN Conference had not yet been decided although two possibilities were being developed at presented.
3.2 Some discussion then took place with interventions by several EHEN Members present:
3.3 Gordon Snape stated that he felt it important that there exist a reason for going to a particular location for an EHEN Conference.
3.4 Andrew Ogorzalek explained the possibility of EHEN being part of Conference being prepared in Krakow “Secure by Design”, at present being organised by the City of Krakow.
3.5 Ken Nunes stated that as the next conference will be the 25th EHEN Conference, it was important to make an impact. He suggest that a conference in Brussels, where the first EHEN Meeting was held in 1993 linked with a possible search for funding for the network.
3.6 George Chalmers said that some discussion needed to be agreed by EHEN on Private Sector Sponsorship and it was agreed that John Kernahan would present a paper on this issue for the EXCO to consider for a website ‘debate’.
3.7 Rudolf stated that Krakow would be interesting as a possibility of expanding the network. He felt that it was necessary to make the right decision on the 25th EHEN conference even if it meant delaying the conference.
3.8 In the end it was decided that the new EHEN EXCO would report back on the issue at a later stage.

4.    Any other business.
4.1 Erik Christiansen thanked Colin Wright for his contribution as Chairman of EHEN since Oslo 2003 and presented him with a personal gift.
4.2 Colin Wright thanked all EHEN Members for the support that he had been extended to him.
4.3 Colin Wright then declared the Extraordinary General Assembly closed.

Minutes taken by Ken Nunes and later circulated and approved by all EHEN EXCO Members present at the EGM as a true record of the Meeting.

Ken Nunes
24th April 2005, Lisbon
Present at the EGM in alphabetical order (Christian Names):
1. Andrew Ogorzalek
2. Chiel Boonstra
3. Colin Wright
4. Erik Christiansen
5. George Chalmers
6. Gordon Malcolm
7. Gordon Snape
8. John Goulding
9. John Kernahan
10. Ken Nunes
11. Pari Barbour
12. Peter Chlapowski
13. Rudolf Halberstadt
14. Vivienne Brophy
15. Colin Wright said that he had received 5 proxy votes: 3 in the name of Colin Wright, 1 in the name of Erik Christiansen and 1 in the name of Ken Nunes.